Executive Assistant

Executive Assistant - Cohesity

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.

We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.

Join us on our mission to shape the future of our industry.

At Cohesity, we’re on a journey to redefine the technology industry. We’re a passionate company, crafting a multi-billion dollar market. Life at Cohesity is fast, fun, and extraordinarily exciting.

Here, we’re encouraged to think big, and we address dynamic goals that require innovative problem solvers. Obsession with our customers keeps us humble and drives us to keep learning.

Opportunity:

Cohesity is seeking an Executive Assistant to support key C-Suite executives. You'll be handling a wide range of administrative and executive support responsibilities and should be a natural people person. You will promote Cohesity’s corporate image by representing our Executives internally and externally. If you're a flexible multi-tasker with strong communication and social skills, if you enjoy the fluid challenges of supporting lively executives, if you have an appetite for an opportunity to be a creative orchestrator for a forward-thinking company, you might be a good fit.

HOW YOU’LL SPEND YOUR TIME HERE

A broad wide range of administrative tasks including, but not limited to, leading a very active calendar of appointments; composing and preparing executive correspondence; arranging sophisticated and detailed travel plans, itineraries, and agendas that are often subject to change

Provide leadership to establish relationships crucial to the success of the organization. Being a positive influence every day

Prioritize conflicting needs; handle situations expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

Plans, coordinates, and ensures schedules are respected. Provides "gatekeeper" and "gateway" role, ensuring the Executives time, focus and attention is appropriately balanced in response to internal and external requests.

Project the highest level of integrity and courtesy with well-placed humor.

Full confidentiality regarding Cohesity and individual information. Trustworthiness is key.

Contract and Invoice processing as well as submitting Purchase Requisitions.

Mail / Package handling as needed

Process reimbursements and expense reports, ensuring that transactions align with financial policies and procedures.

Reserve conference rooms, order catering if required, set up conference calls and video calls as needed.

Technical proficiency to review and edit docs and use corporate systems including Zoom, Google Docs, Google Calendar, Google Drive, NetSuite, CultureAmp, WorkDay. And Microsoft Office.

Work independently and within a team on special nonrecurring and ongoing projects.

Collaborate with other EAs to develop Company open communication and help streamline processes

Schedule and assist with Departmental All Hands and Team Building events

Assist with onboarding & office space allocation when needed

Perform other duties as needed / assigned.

WE’D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING

Associate degree in Business Administration, or comparable field, or equivalent professional experience.

10+ years of varied experience supporting a senior executive in a business environment.

Excellent time management skills, as well as verbal and written communication skills.

Ability to maintain strict confidentiality of employee issues.

Excellent organization skills, attention to detail with high degree of accuracy, and the ability to work independently and exercise good judgment in a fast-paced environment.

Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates (C-level, EVP, Director etc. at Cohesity and external vendors).

Experience with policies, practices, and procedures in a business environment.

Flexible; able to adapt to changes in work and priorities.

Proficient in Microsoft products and Google (Outlook, Word, Excel, PowerPoint, G-Mail, Google Drive, Google Calendar).

Must be proficient in use of technical and web-based solutions such as e-meeting/webinars (WebEx, Zoom, etc.) and general use of internet and social media applications.

Data Privacy Notice for Job Candidates:

For information on personal data processing, please see our Privacy Policy.

Equal Employment Opportunity Employer (EEOE)

Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or talent@cohesity.com for assistance.

In-Office Expectations

Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.

Last updated: 11 hours ago